CASUAL LEASING TERMS & CONDITIONS:
Section 1 - Setup
a) On approval, your organization will be entitled to a display at the agreed cost on application.
b) Set up of any Site or Static Display must not commence until payment is received in full or proof of payment is provided directly to Centre Management.
c) All Casual Lessee’s must report to Centre Management prior to the booking.
d) Set up is to commence no earlier than 8:00am and shall be completed no later than 9:00am.
e) Display take down will commence no earlier than
5:30pm on Monday, Tuesday, Wednesday & Friday;
7:30pm on Thursday
4:00pm on Saturday
f) All signage / posters / table talkers etc for Static Leases must be delivered to Centre Management prior to the booking start date. These must be installed by Centre Management Staff.
f1) Changes to static leasing materials during an agreement may vary & apply as follows:
- Lessee must provide materials for changeover unless specified otherwise in original agreement.
- If your lease agreement is based on utilising your own stand / display etc, you may change it yourself at any time and as regularly as you like at no cost.
- If your lease agreement is based on utilizing Dalby Shoppingworld equipment and / or requiring DSW staff distribution / changeover (Including but not limited to: table talkers, bathroom doors, posters stands, corridor stands etc) You must allow at least 48 business hours from the time of providing new material/s, for the changeover to occur. *Free changeover requests are capped to once a month; any further requests must be in writting & will be required to pay a "Static Lease Changeover Fee" of $20, per request that exceeds the monthly cap. Fee is payable by eftpos in Centre Management Office or by requesting an invoice. Please note:Proof of payment must be supplied prior to changeover occuring if invoice is requested.
g) All vehicle displays must enter and exit outside of core trade hours and have 2 spotters at all times whilst vehicle is in motion. Protective mat / carpet tiles must be placed under all wheels and car body to prevent damage to floor. (Leaks, tyre marks etc.) Bollard removal must also be pre-arranged at our specified entry. (Max width 2100mm.)
Section 2 – Display
a) The display and signage must be of a professional quality and the Casual Lessee shall comply with all directions of Centre Management in relation thereto.
b) Centre Management reserves the right to request that your display meets their standards. Failure to do so will result in immediate cancellation of your booking and instant removal of the display from the Centre.
c) Centre Management can request a change in display set up at any given time if the display does not comply with all of these terms and conditions.
d) The Lessee is responsible for providing their own tables, table cloths, furniture and or any seating required. Dalby Shoppingworld does not provide these.
e) All tables and trestles must be covered and display is of satisfactory standards.
f) Items or boxes of packaging are not to be stowed in view of the public.
g) The Casual Lessee will be responsible for the display and area surrounding the display.
h) The Casual Lessee must maintain direct control over all activities in the display space at all times.
i) If the Casual Lease involves the display of any item with wheels (e.g. car, bike, wheelbarrow, trolleys) carpet or cardboard must be placed under the wheels to protect the floor.
j) Any damage to the floor as a result of Casual Lessee’s will be the responsibility of the Lessee to rectify at their cost.
k) It is the Casual Lessee’s responsibility to ensure all stock is secure or removed when site display is unattended.
l) The lessor claims no responsibility to damaged, lost and or stolen goods at any time.
Section 3 – Size & Location
Markers are visibly located on each site in accordance to specific site measurements. Displays are not to overlap these unless approval has been given by Centre Management (Extra costs may apply for exceeding listed measurements)
a) Maximum height allowed for all displays is 2 metres.
b) Maximum area of display allowed per site as follows –
C1 – 3m X 3m
C2 – 3m X 1m
C3 – 3m X 3m
C4 – 2m X 3m
C5 – 3m X 3m
C6 --- 5m X 8m
c) Centre Management reserves the right to request any stall exceeding the allowed area, to reduce to specified site size or surcharges may be applied to the booking.
d) If you require a larger site than advertised, this must be discussed with Centre Management prior to confirming your booking. No exceptions.
e) All static signage locations will be at full discretion of Centre Management. These may be moved at any time without notice. Reasons may include but not be limited to Seasonal decorations, Centre Promotions, Events & maintenance works.
f) Centre Management may request temporary relocation of displays for maintenance and or emergency works at any time without notice.
g) Centre Management may at their absolute discretion relocate the display space to be used by the Casual Lessee at any time, to any time, to any place within the Centre or to terminate this agreement at any time without prior notice and the Casual Lessee disclaims any recourse in the event of such cancellation and agrees to cease operation of the display immediately upon being so directed by Centre Management.
Section 4 – Customer Contact
a) No hawking or calling out to customers.
b) No aggressive sales tactics are to be used.
c) No mega phones, audio equipment or flashing lights are to be used under any circumstances.
d) Harassment, rude behavior and or bad language will not be tolerated under any circumstances. Any Lessee’s displaying this behavior will be asked to leave immediately and result in cancellation of your booking.
e) Lessee’s displaying repeated poor behavior will result in no longer being able to Casual Lease at Dalby Shoppingworld.
f) Literature may be available for collection. However no literature may be handed out indiscriminately nor will any such literature be distributed in such a manner as to encourage littering within the Centre or Centre Car Parks.
g) The seeking of potential customer details including name and address for sales and services to be concluded outside the licensed premises by the offering of an inducement such as a holiday or other prize is not permitted.
h) All Casual Lessee Staff must make a concerted effort to discourage shop-stealing. Any theft must be reported to Police or Policelink.
Section 5 – OH&S
a) Any carpets, mats or temporary flooring must be safe along the edges with no tripping hazards.
b) No tape is to be used on the Centre floors. (This can damage the seal coat on removal and you may be charged in full for damages)
c) Any power cords or double adapters are to be unreachable by the public at all times.
d) It is the responsibility of the Lessee to provide trip hazard guards for any cords and leads in use.
e) Sharp objects or protrusions are not permitted.
f) Open flames are not permitted (E.g. Candles, lighters etc)
g) No hazardous materials or chemicals are to be brought in to the Centre.
h) No structures potentially dangerous to the public are to be used.
i) The Lessee will keep the display space clean and not affix any advertising or promotional sign or material to any surface of the Centre in any manner without prior consent from Centre Management.
Section 6 – Insurance
a) A copy of your $20,000,000 Public Liability Insurance is required and must be provided prior to the booking start date. The policy must show: situation (either QLD or Australia wide); expiry date; amount insured for and organization covered by the policy.
b) The Lessee will be denied access if the Casual Lessee’s Public Liability has not been received at least 1 business day prior to the booking start date.
c) If booking is cancelled by Centre Management as a result of Lessee not being able to provide Public Liability Insurance, the Lessee understands that any monies paid for booking will be forfeited.
Section 7 – Indemnity
a) The Casual Lessee shall and does hereby indemnify Dalby Shoppingworld & McConaghy Shopping Centres PTY LTD and all the Retailers of the Centre from all loses & claims actions. Damages and expenses which may be incurred in relation to loss of life, personal injury and or damage to property arising out of any act, neglect or default by the Casual Lessee, its servants, agents employees and contractors or out of the use of the display space or any part thereof by the Casual Lessee.
Section 8 – Payment
a) In consideration for the above display, the Casual Lessee will pay Dalby Shoppingworld the sum of site fee which will be made as follows: By EFT (with reference of your invoice as detailed on your invoice)
b) Payment must be received in full, no less than 2 business days prior to booking start date.
c) If payment is not visible to Dalby Shoppingworld accounts, proof of payment is required prior to commencing display set up.
Section 9 – Cancellations & Changes
a) All cancellations and changes to your application are to be confirmed in writing. This must be received 2 weeks prior to your start date.
b) If written cancellation is not received within the 2 week period, the Lessee may be required to pay full payment of invoice.
c) All changes to confirmed bookings will incur a $50 administration fee. This includes but is not limited to changes in dates, site locations and length of bookings.
d) Casual Lessee’s are not permitted to relocate from approved site location on or after arrival until any difference in site fees, plus any applicable administration fees have been paid in full. Proof of payment must be provided to Centre Management before relocation is authorized.
e) The Lessee understands that no credit, reimbursement or refund will be issued when requesting to relocate to a lower costed site after confirmation of booking. Administration fees for change of confirmed booking will still apply.
Section 10 - Parking
All staff actively working at any Casual Lease Display / Stall including owners, must park in the Dalby Shoppingworld designated staff parking area. Staff areas are located in the undercover car park. A map will be provided to the listed Casual Lessee contact person on distribution of bump in pack.
Section 11 - First Time Booking MEGA Offer (May 2026 Only)
a) The First‑Time Booking “MEGA Offer” applies solely to Casual Lease Site applications submitted during the month of May, 2026. Applications received outside this period are not eligible.
b) A unique discount coupon will be issued by request only via email to individuals and/or businesses entering in to a Casual Lease Site booking with Dalby Shoppingworld for the first time. Individuals and/or businesses who have any leasing history at Dalby Shoppingworld will be deemed ineligible, including but not limited to Casual Leasing, Vehicle or Static Leasing.
c) The MEGA Offer is available to the first five (5) submitted & approved bookings only; discount coupon must be entered on application to be eligible.
d) Issuance of a discount coupon does not guarantee a booking, site allocation, or the application of the coupon, and Dalby Shoppingworld makes no representation that all issued coupons will be redeemed. Provisional, incomplete, or unconfirmed bookings are not eligible.
e) Bookings may be made for future months; however, the MEGA Offer discount excludes all seasonal trading periods, including but not limited to Easter and December/Christmas.
f) Dalby Shoppingworld reserves the right, at its sole discretion, to decline any application where a conflict of interest with existing tenants is identified or reasonably anticipated.
g) The coupon is redeemable only on week‑long bookings (Monday - Sunday). Single‑day or partial‑week bookings are expressly excluded.
h) Bookings under the MEGA Offer are subject to site availability. Dalby Shoppingworld makes no guarantee that preferred dates or locations will be available at the time an application is submitted.
i) Invoice for a confirmed booking must be paid within 14 days of issue or no later than two (2) weeks prior to site booking date; whichever occurs first.
j) Bookings made under the MEGA Offer are final and may not be adjusted once confirmed. This includes, but is not limited to, changes to dates, duration, site location, or booking type.
k) All bookings made under the MEGA Offer are non‑refundable. No refunds, credits, or transfers will be issued in the event of cancellation by the applicant.
l) The MEGA Offer is not available to booking companies, subcontractors, or any third party making a booking on behalf of paid fundraisers or external organisations.
m) Offer not valid on existing first time applications; existing first time applications may not withdraw any current application to utilize coupon code.
n) One coupon use per new customer only
Vehicle Display Requirements
1.Entry & Exit
a) Max vehicle width - 2100mm
b) Vehicle movement is limited to outside centre core trading hours. These times are strictly enforced to ensure customer safety and minimise disruption to trade.
c) Vehicle may enter the centre between 7am - 8.30am.
Vehicle exit must occur between the hours of 5.30pm - 9pm on week days (Mon - Fri) or 4.30pm - 6pm on weekends (Sat-Sun)
Late arrivals: If you arrive after 8:30am, you may be denied entry, and the day’s lease fee will be forfeited. In this case, if you have booked more than 1 day, you may attempt entry again the following day. *Subject to availability and approval from Centre Management.
Late exits: If you are unable to exit the centre after 5.30pm on the final day of your lease, you may be charged the full daily rate for each additional day the vehicle remains in the centre.
2.Bollard Removal for Entry & Exit
a) Entry point will be Cunningham Street main doors. Bollards must be removed to allow your vehicle in and out of the centre.
A date and time for bollard removal must be pre-arranged with Centre Management prior to your arrival on site. If you have not already done this, please contact Centre Management on 07 4662 3583.
3.Spotters
a) A minimum of two spotters must be present at all times while the vehicle is moving within the centre. If you are unable to provide spotters, please advise Centre Management so alternate arrangements can be made.
b) Spotters must monitor all sides of the vehicle to ensure safe navigation and prevent damage to property or persons.
4.Floor protection
a) Protective sheeting or carpeting must be placed under each tyre, as well as beneath the engine bay or any component that may leak oil or other fluids.
b) This protection must remain in place for the duration of the display to prevent damage to centre flooring.
5.Damage & Restitution
a) Dalby Shoppingworld reserves the right to seek restitution for any damage caused by the lessee’s vehicle. This includes, but is not limited to:
- Damage during entry or exit
- Scratches, stains, or marks on flooring
- Damage to displays, floor stands, furniture, or centre infrastructure
Disclaimer - Vehicle Display
Dalby Shoppingworld takes no responsibility for any damage caused to a vehicle while it is on display within the centre. In the event that damage does occur and a police report is lodged by the lessee, Centre Management will cooperate with authorities and provide CCTV footage or other relevant information where available. Dalby Shoppingworld cannot provide footage directly to the lessee or company directly due to privacy laws.
